is cloud-based, online forms and contracts software. Access your account anytime, anywhere - works
on tablets, smartphones, PC’s and MAC’s.
- Seamlessly login from the MLS with no additional username or password needed.
- Import MLS data to populate sales and lease
- Import Tax data to populate listing forms and contracts.
- Fully integrated with DocBox, a full featured document management that is a REcolordao member benefit.
- Use InstanetForms with DocBox and Authentisign for a complete mobile office solution - forms, documents, electronic signings and more.
it’s time get them distributed and signed, you have choices:
- Print for signing
- Email for printing and paper signing
- Fax for printing and paper signing
- Email forms for electronic signature (requires Authentisign subscription).
branding so outbound emails and other communication is branded with your
information, your photo and your company logo.
forms to be sent between parties, interactively negotiated and tracked online.
A full audit trail of all changes and modifications is kept for each contract
and form created in the service.
Include a Database of Clauses
commonly-used clauses and stipulations.
Multiple Fonts, Colors, and Sizes
can select from 14 different fonts, 10 colors and 8 font sizes for their
be embedded directly onto each page of a form – ‘confidential or ‘draft’.
Quick Start Groups
your own form packets and insert multiple forms into a transaction
automatically, instead of adding the same individual forms to many
Complete Transaction and Form History
transaction and form is tracked for creation, history and access. All dates are
logged into the system to automatically create a ‘paperless’ paper trail.
DocBox gives you the power to easily organize your listing, sale, lease
and other business files.
Reduce Business Risk The system records
virtually all activity to automatically create an audit trail.
Easy To Get Documents Into
the System Fax, upload, email or even “print” documents into the system.
Branded Communications - All communications sent
through DocBox can contain your contact information, broker logo and photo.
Off-Line Archiving -Transaction files and documents
can be archived to an indexed PDF file. Files can easily be saved to a local
drive and copied to CD or DVD.
E-Signature Integration - Totally integrated with Authentisign,
our easy e-signature solution.
YOUR DOCUMENTS ANYTIME, ANYWHERE - If you can get Internet access, you can
access your files.
& SECURELY SHARE DOCUMENTS - Easy to share documents with your
assistant, team, clients or service providers.
- Save your most important files electronically at our secure location. Never
worry about storage space or paper files again.
FREE FAX NUMBERS
- All faxing is toll free in and out of the system.
MAKE NOTES & COMMENTS - The markup tool lets you use a pencil, line, circle,
highlight or sticky note to edit comments.
ESIGN Act Compliant, FHA and Fannie Mae
secure knowing you are using a nationally known ESIGN solution that meets
Works the way signings do in real life.
add reviewers in addition to the signers so agents and attorneys can review
documents before they are presented to clients for signature.
Automatically Routes Documents
system routes, then gathers the signatures and distributes fully-executed
documents when all parties have signed. You can designate other parties to
receive executed copies of the final documents, automatically.
Online Collaboration and Counteroffer
and reviewers can mark-up documents and make changes to documents. The system
will automatically send revised document to all parties for initials on changes
before document is finalized and released as a fully executed document.
Add Documents from Multiple Sources
documents from your hard drive, DocBox, Instanet Forms and TransactionDesk.
Electronically Sign Paper Documents, Too
you fax-in paper documents, we’ll convert them to electronic files that are
ready for online signing.
Works with Almost Any Online Forms System
any PDF can be loaded and signed, no matter what forms system you’re using. Use
documents you already have saved in any document or transaction management
can sign on PC’s, Mac’s, tablets and smartphones.
your PC or Mac to set-up signings.
Accepts Most Common File Types
with PDFs, Docs, etc.
Costs less than Competing Solutions
as a stand-alone ESIGN service or as a seamlessly integrated part of our
complete suite of services, including DocBox and InstanetForms.
Once your Instanet Solutions order has been placed you will recieve a confirmation email within 1-2 business days. At that time you can access the product, through the Instanet logo, on an existing listing in Matrix.
TRANSACTIONDESK™- Terms Of Service
1. USER ACCOUNT, PASSWORD, AND
To open an account, you must
complete the registration process by providing Concepts In Data Management Inc.
US d.b.a. Instanet Solutions with current, complete and accurate information as
prompted by the Service Order Registration Form or via phone to a Instanet
Solutions customer support representative. You then will receive a password and
an account first and last name. You are entirely responsible for maintaining
the confidentiality of your password and account. Furthermore, you are entirely
responsible for any and all activities that occur under your account. You
understand and acknowledge that by opening an account and utilizing the
Services (as defined below) you are agreeing to be bound by these Terms of
Service (TOS) and thereby enter into an agreement with Instanet Solutions with
You agree to notify Instanet
Solutions immediately of any unauthorized use of your account or any other
breach of security.
BY CLICKING THE `I ACCEPT` BUTTON ,
AUTHENTISIGN, INSTANET FAX, INSTANET FORMS, DOCBOX and DOCBOX2GO SERVICES, AND
ALL WEB SITES RELATED THERETO (THE 'SERVICES').
2. USER PRIVACY
It is Instanet Solutions' policy to
respect the privacy of its users. Instanet Solutions will not monitor, edit, or
disclose any personal information about you or your use of the Services,
including its contents, without your prior permission unless Instanet Solutions
has a good faith belief that such action is necessary to: (1) conform to legal
requirements or comply with legal process; (2) protect and defend the rights or
property of Instanet Solutions (3) enforce these TOS; or (4) act to protect the
interests of its users or others. For more information, see the Services'
Some personal information you
provide to Instanet Solutions may be stored outside of the country in which you
You agree that Instanet Solutions
may access your account, including its contents, as stated above or to respond
to Services or technical issues.
3. DATA STORAGE AND OTHER
You agree that Instanet Solutions is
not responsible or liable for the deletion or failure to store form data or
4. USER CONDUCT
As a condition of your use of the
Services, you warrant to Instanet Solutions that you will not use the Services
for any purpose that is unlawful or prohibited by these TOS.
Any unauthorized use of the
Services, or the resale of its Services, is expressly prohibited.
You agree to abide by all applicable
local, state, national and international laws and regulations and are solely
responsible for all acts or omissions that occur under your account or
password, including the content of your transmissions through the Services. By
way of example, and not as a limitation, you agree not to:
Defame, abuse, harass, stalk,
threaten or otherwise violate the legal rights (such as rights of privacy and
publicity) of others. Publish, distribute or disseminate any inappropriate,
profane, defamatory, infringing, obscene, indecent or unlawful material or
information. Harvest or otherwise collect information about others, including
email addresses, without their consent. Transmit or upload any material that
contains viruses, Trojan horses, worms, time bombs, cancelbots, or any other
harmful or deleterious programs. Transmit or upload any material that contains
software or other material protected by intellectual property laws, rights of
privacy or publicity or any other applicable law unless you own or control the
rights thereto or have received all necessary consents. Interfere with or
disrupt networks connected to the Services or violate the regulations, policies
or procedures of such networks. Attempt to gain unauthorized access to the
Services, other accounts, computer systems or networks connected to the
Services, through password mining or any other means. Violate any applicable
laws or regulations including, without limitation, laws regarding the
transmission of technical data or software exported from the United States
through the Services.
Interfere with another’s use and
enjoyment of the Services or another individuals’ or entity's use and enjoyment
of similar services. Instanet Solutions has no obligation to monitor the
Services or any user's use thereof or retain the content of any user session.
Instanet Solutions has no obligation to investigate a user’s identity or verify
the authenticity of a user’s statements, including those made to open an
account. However, Instanet Solutions reserves the right at all times to
monitor, review, retain and/or disclose any information as necessary to satisfy
any applicable law, regulation, legal process or governmental request.
LINKS TO THIRD PARTY SITES
THE LINKS INCLUDED WITHIN THE
SERVICES MAY LET YOU LEAVE THE SERVICES WEB SITES ('LINKED SITES'). THE LINKED
SITES ARE NOT UNDER THE CONTROL OF INSTANET SOLUTIONS AND INSTANET SOLUTIONS IS
NOT RESPONSIBLE FOR THE CONTENTS OF ANY LINKED SITE OR ANY LINK CONTAINED IN A
LINKED SITE, OR ANY CHANGES OR UPDATES TO SUCH SITES. INSTANET SOLUTIONS IS NOT
RESPONSIBLE FOR WEBCASTING OR ANY OTHER FORM OF TRANSMISSION RECEIVED FROM ANY
LINKED SITE. INSTANET SOLUTIONS IS PROVIDING THESE LINKS TO YOU ONLY AS A
CONVENIENCE, AND THE INCLUSION OF ANY LINK DOES NOT IMPLY ENDORSEMENT BY
INSTANET SOLUTIONS OF THE SITE OR ANY ASSOCIATION WITH THEIR OPERATORS.
6. DISCLAIMERS/LIMITATION OF
The information included in or
available through the Services may include inaccuracies or typographical errors.
Changes are periodically added to such information as deemed appropriate by
Instanet Solutions and/or its respective suppliers may make improvements and/or
changes in the Services at any time.
Instanet Solutions does not
represent or warrant that the Services will be uninterrupted or error-free,
that defects will be corrected, or that the Services or the server that makes
them available, are free of viruses or other harmful components. Instanet
Solutions does not warrant or represent that the use or the results of the use
of the Services or the materials made available as part of the Services will be
correct, accurate, timely, or otherwise reliable.
You specifically agree that Instanet
Solutions shall not be responsible for unauthorized access to or alteration of
your transmissions or data, any material or data sent or received or not sent
or received, or any transactions entered into through the Services. You
specifically agree that Instanet Solutions is not responsible or liable for any
threatening, defamatory, obscene, offensive or illegal content or conduct of
any other party or any infringement of another's rights, including intellectual
property rights. You specifically agree that Instanet Solutions is not
responsible for any content sent using and/or included in the Services by any
INSTANET SOLUTIONS AND/OR ITS
RESPECTIVE SUPPLIERS MAKE NO REPRESENTATIONS ABOUT THE SUITABILITY,
RELIABILITY, AVAILABILITY, TIMELINESS, AND ACCURACY OF THE SERVICES FOR ANY
PURPOSE. THE SERVICES ARE PROVIDED “AS IS”. WITHOUT WARRANTY OF ANY KIND.
INSTANET SOLUTIONS AND/OR ITS RESPECTIVE SUPPLIERS HEREBY DISCLAIM ALL
WARRANTIES AND CONDITIONS WITH REGARD TO THE SERVICES, INCLUDING ALL IMPLIED
WARRANTIES AND CONDITIONS OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE,
TITLE AND NON-INFRINGEMENT.
IN NO EVENT SHALL INSTANET SOLUTIONS
AND/OR ITS SUPPLIERS BE LIABLE FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL,
SPECIAL, CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER INCLUDING, WITHOUT
LIMITATION, DAMAGES FOR LOSS OF USE, DATA OR PROFITS, ARISING OUT OF OR IN ANY
WAY CONNECTED WITH THE USE OR PERFORMANCE OF THE SERVICES OR RELATED WEB SITES,
WITH THE DELAY OR INABILITY TO USE THE SERVICES OR RELATED WEB SITES, THE
PROVISION OF OR FAILURE TO PROVIDE SERVICES, OR FOR ANY INFORMATION, SOFTWARE,
PRODUCTS, SERVICES AND RELATED GRAPHICS OBTAINED THROUGH THE SERVICES, OR
OTHERWISE ARISING OUT OF THE USE OF THE SERVICES, WHETHER BASED ON CONTRACT,
TORT, NEGLIGENCE, STRICT LIABILITY OR OTHERWISE, EVEN IF INSTANET SOLUTIONS OR
ANY OF ITS SUPPLIERS HAS BEEN ADVISED OF THE POSSIBILITY OF DAMAGES. BECAUSE
SOME STATES/JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY
FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO
YOU. IF YOU ARE DISSATISFIED WITH ANY PORTION OF THE SERVICES, OR WITH ANY OF
SERVICES AND THEIR RELATED WEB SITES.
You agree to indemnify and hold
Instanet Solutions, its parents, subsidiaries, affiliates, officers and
employees, harmless from any claim, demand, or damage, including reasonable
attorneys' fees, asserted by any third party due to or arising out of your use
of or conduct on the Services.
Instanet Solutions may terminate
your access to any part or all of the Services and any related Services at any
time, with or without cause, with or without notice, effective immediately, for
any reason whatsoever.
If you wish to terminate your
account, your only recourse is to discontinue the use of the Services.
Instanet Solutions shall have no
obligation to maintain any content in your account or to forward any
contract/transaction information to you or any third party.
9. PARTICIPATION IN PROMOTIONS OF
Any dealings with advertisers on the
Services or participation in promotions, including the delivery of and the
payment for goods and services, and any other terms, conditions, warranties or
representations associated with such dealings or promotions, are solely between
you and the advertiser or other third party. Instanet Solutions shall not be
responsible or liable for any part of any such dealings or promotions.
10. USE OF SERVICES
If you are accessing the Instanet
Solutions Services to view, sign or retrieve a document that was made available
to you through the Services, Instanet Solutions grants you a limited license to
access the Services solely to use and learn about the Services. Other than
viewing, signing, modifying or retrieving such document, you may not modify,
copy, distribute, transmit, display, perform, reproduce, duplicate, publish,
license, create derivative works from, offer for sale, or use in any other way
the Services or any information contained in, or obtained from, the Services
without the express written consent of Instanet Solutions. Any and all
unauthorized uses of the Services or the contents therein will terminate the
limited license granted to you. Without Instanet Solutions' express written
consent, you may not (a) use any automated means to access the Services or
collect any information from the Services (including, without limitation,
robots, spiders or scripts), (b) use the Services in any manner that could
damage, disable, overburden, or impair the Services or interfere with any other
user's use or enjoyment of the Services, or (c) from the Services' web sites,
place pop-up windows over its pages, or otherwise affect the display of its
11. MODIFICATIONS TO TERMS OF
SERVICES, MEMBER POLICIES
Instanet Solutions reserves the
right to change the TOS or policies regarding the use of the Services at any
time and to notify you by posting an updated version of the TOS on this web
site. You are responsible for regularly reviewing the TOS. Continued use of the
Services after any such changes shall constitute your consent to such changes.
These TOS and the agreement entered
into by you with Instanet Solutions pursuant hereto are governed by the laws of
the Province of Ontario, and Canada. Use of the Services are unauthorized in
any jurisdiction that does not give effect to all provisions of these TOS,
including, without limitation, this paragraph. You agree that no joint venture,
partnership, employment, or agency relationship exists between you and Instanet
Solutions as a result of this agreement or use of the Services. Instanet
Solutions’ performance of this agreement is subject to existing laws and legal
process, and nothing contained in this agreement is in derogation of Instanet
Solutions' right to comply with governmental, court and law enforcement
requests or requirements relating to your use of the Services or information
provided to or gathered by Instanet Solutions with respect to such use. If any
part of these TOS or the agreement between you and Instanet Solutions is
determined to be invalid or unenforceable pursuant to applicable law including,
but not limited to, the warranty disclaimers and liability limitations set
forth above, then the invalid or unenforceable provision will be deemed
superseded by a valid, enforceable provision that most closely matches the
intent of the original provision and the remainder of the TOS and agreement
shall continue in effect. Unless otherwise specified herein, these TOS and this
agreement constitutes the entire agreement between the user and Instanet
Solutions with respect to the Services (excluding the use of any software which
may be subject to an end-user license agreement) and it supersedes all prior or
contemporaneous communications and proposals, whether electronic, oral or
written, between the user and Instanet Solutions with respect to the Services.
A printed version of these TOS and this agreement and of any notice given in
electronic form shall be admissible in judicial or administrative proceedings
based upon or relating to these TOS and this agreement to the same extent and
subject to the same conditions as other business documents and records
originally generated and maintained in printed form. You and Instanet Solutions
agree that any cause of action arising out of or related to the Services must
commence within one (1) year after the cause of action arose; otherwise, such
cause of action is permanently barred. The section titles in these TOS are
solely used for the convenience of the parties and have no legal or contractual
It is the express will of the
parties that this agreement and all related documents have been drawn up in
COPYRIGHT AND TRADEMARK NOTICES: All
contents of the Services are: Copyright © 2010 Instanet Solutions Inc. and/or
its suppliers, c/o Concepts in Data Management Incorporated, PO Box 220 Lambeth
Station, London, Ontario N6P1P9 Canada. All information related to the
Services, including, without limitation, text, graphics, web sites and other
files, and the arrangement thereof, are copyrighted and Instanet Solutions
reserves all rights associated with such copyrights.
The names, trademarks, service marks
and logos appearing within or related to the Services may not be used in any advertising
or publicity, or otherwise to indicate Instanet Solutions' sponsorship or
affiliation with any product, service, event or organization without Instanet
Solutions' prior express written permission. Instanet Solutions' MRED FAX PLUS,
TRANSACTIONDESK, AUTHENTISIGN, INSTANET FORMS, INSTANET FAX, DOCBOX and
DOCBOX2GO and/or other Instanet Solutions products and Services referenced
herein or within the Services are either trademarks or registered trademarks of
Any rights not expressly granted
herein are reserved.